Job Title:

ADMINISTRATIVE ASSISTANT

Job Category:

FLSA:

BOC

NON-EXEMPT

Department/Group:

FINANCE (BOC)

Job Code/ Req#:

10901

Location:

COURTHOUSE

Travel Required:

SOME

Level/Salary Range:

GRADE 17

Position Type:

FULL TIME

HR Contact:

J.EDWARD CADY, JR

Date posted:

January 19, 2018

Will Train Applicant(s):

YES; CVIOG

Posting Expires:

February 19, 2018

Posting URL:

HTTPS://WWW.WAREGAHR.ORG

email:

jecady@waregahr.org  or tbailey@warecounty.com

Applications Accepted By:

IN PERSON:

WARE COUNTY COURTHOUSE | (912) 287-4333

800 CHURCH STREET, SUITE 202A, WAYCROSS, GA

Attention: HUMAN RESOURCES – 2^nd Floor

Supervisor Contact::

Beverly Harrell

Senior Account Supervisor | (912) 287-4300

Board of Commissioners – 2^nd Floor

Ware County Courthouse

Job Description

Role and Responsibilities

Maintain day to day Accounts Receivable/ Accounts Payable activities including billing, cash management, and collection

• Assist managing the monthly close process and all related tasks

• Monthly Financial Reporting

• Reconciliations of accounts receivable, cash, Accounts Payable

• Daily bank reporting

• Assist with annual audit

• Assist in development and adherence to internal controls

• Backup to the Accounts Payable/ Payroll

• Assist with special projects as needed

• Other Responsibilities include answering an automated telephone system; sorting and distributing mail, and other general office duties as needed

• Writes receipts for monies received in the office.
• Balances cash received against receipt books; prepares bank deposits.
• Greets the public, answers the telephone, takes messages, and provides general information to visitors and callers as requested.
• Picks up mail from the post office; delivers packages to the post office for mailing and prepares mail to go out each day.
• Responsible for purchasing office supplies and maintenance of inventory of those items.
• Responsible for ordering and picking up food for Board meetings.
• Runs errands for office personnel as needed.
• Performs other related duties as assigned.

Qualifications and Education Requirements

• Good computer skills with proficiency in Microsoft Excel

• Must be well organized and a self-starter, work independently and be detail oriented.

• Provide professionalism when working with citizens, vendors, and employees.

• Must possess strong organizational and time management skills, strong problem solving skills

• Knowledge of basic accounting principles.

Preferred Skills

Good computer skills with proficiency in Microsoft Excel

• Must be well organized and a self-starter, work independently and be detail oriented.

• Provide professionals when working with citizens, vendors, and employees.

• Must possess strong organizational and time management skills, strong problem solving skills

• Knowledge of basic accounting principles.

Additional Notes

Educational/Experience Requirements: High School Diploma or GED required from an accredited school.

We offer County paid holidays, vacation and pto, health insurance, and a defined benefit retirement plan.

-any other duties as required for the position

POSTING:

EMAIL, WEBSITE, GDOL