Deputy Clerk
Title:Deputy Clerk
Department:Clerk of Court
The Ware County Human Resources Department's mission is to afford high quality, cost-effective personnel management, training, administration and services for all departments without regard to race, color, religion, national origin, gender, age, disability, or sexual orientation, in accordance with applicable laws, personnel regulations and county policies and procedures. The Department achieves this by serving as a strategic player with department personnel and providing quality leadership, technical assistance and accurate information. Continuous focus on process improvement helps us to realize our mission goals. The Human Resources staff models respectful and ethical behavior, provides a welcoming and positive work environment, encourages diversity, and creates value-added training and professional development opportunities, while applying adaptive innovations as the needs of our workforce change.

All questions or comments regarding this posting may be directed to:
Theresa A. Bailey | Human Resources Director
305 Oak Street | Suite 227 | Waycross, GA 31501
(912)-287-4333 Office | (912)-287-2494 Fax

E-Verify Account Information
Account #: 128174
Authorization Date: June 17, 2008
Clerk of Court: Ms. Melba Fiveash

FLSA:                Non-Exempt
Dept:                   20
Classification:    8810
Pay Grade:        10 | $21,780.65 Base

JOB SUMMARY: This position is responsible for receiving and processing civil suits and providing general clerical support to the

•Assists the general public by telephone and in person with the filing of civil suits by providing information on the filing process and
answering other questions related to court business.
•Processes and files civil suits for State or Superior Court.
•Enters orders into the docket and computer.
•Processes notary public commissions.
•Files answers on cases received from attorneys and defendants, sets hearing dates, prepares court calendars, types subpoenas, and files appeals.
•Attends civil court hearings: records hearings, maintains a log of court tapes, types judgments and mails copies to involved parties.
•Accepts, receipts and posts monies received for filing fees, fines, and payments on tickets.
•Assists with such general office duties as processing daily mail, typing and filing documents, and maintaining court files.
•Prepares civil caseload reports each quarter.
•Assists with the work of other Deputy Clerks as needed.
•Performs other related duties as assigned.

• Knowledge of modern office procedures.
• Knowledge of the functions and procedures of State and Superior Court.
• Knowledge of applicable state laws and county ordinances.
• Knowledge of bookkeeping and accounting practices.
• Knowledge of court procedures and legal terminology.
• Skill in operating such office machines as a computer, fax machine, calculator, and copier.
• Skill in performing basic mathematical calculations.
• Skill in dealing with the public.
• Skill in oral and written communication.

SUPERVISORY CONTROLS: The Chief Deputy Clerk assigns work in terms of somewhat general instructions. The supervisor reviews
completed work for accuracy and the nature and propriety of the final results.

GUIDELINES: Guidelines include the Official Code of Georgia Annotated, State and Superior Court rules, and county policies and
procedures. These guidelines are clear and specific, but require some interpretation in application.

COMPLEXITY: This position consists of related clerical and administrative tasks. Frequent interruptions contribute to the complexity
of the work.

SCOPE AND EFFECT: The purpose of this position is to provide administrative and clerical support to the court. Successful performance helps ensure accurate financial and case records.

PERSONAL CONTACTS: Contacts are typically with co-workers, the general public, law enforcement officials, attorneys, judges, other county employees, and other court personnel.

PURPOSE OF CONTACTS: Contacts are typically to give or exchange information, and provide services.

PHYSICAL DEMANDS: The work is typically performed with the employee sitting at a desk or table, with intermittent sitting, standing, or stooping. The employee must frequently lift light objects and occassionally lift heavy objects.

WORK ENVIRONMENT: The work is typically performed in an office.


•Ability to read, write and perform mathematical calculations at a level commonly associated with the completion of high school or
•Sufficient experience to understand the basic principles relevant to the major duties of the position usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

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