P/T Secretary
Summary
Title:P/T Secretary
ID:20190009
Department:District Attorney Office | Waycross Judicial Circuit
Description



Questions regarding this posting may be directed to:

Theresa Bailey, Human Resources Director
305 Oak St, Suite 227
Waycross, GA 31501
912-287-4333 (p)
912-287-2494 (f)
tbailey@warecounty.com

 

JOB TITLE: SECRETARY, DISTRICT ATTORNEY'S OFFICE

 

JOB SUMMARY: The secretarial position is under general supervision by the District Attorney and his support staff of eight (8) attorneys, one (1) Office Manager, three (3) senior secretaries, one (1) legal assistant, one (1) victim's advocate, and an investigator, who work in the District Attorney's Office -Waycross Office for the Waycross Judicial Circuit which is comprised of six (6) counties. The required skills include proficiency in general secretarial and clerical procedures. Familiarity of legal procedures, documents, forms, and terminology is preferred. Confidentiality and compliance with office policy regarding daily access to privileged legal and sensitive information are essential. Work is performed under the general supervision of the

District Attorney and his support staff. Acquired education and experience may broaden tasks.

 

DUTIES and REQUIRED SKILLS, KNOWLEDGE, & ABILITIES:

 

Typical duties a Secretary may encounter and related skills, knowledge, and abilities required; however, list is not all-inclusive and may vary, according to education and experience:

 

  • Receive and screen visitors and telephone calls.  Perform general receptionist duties for office staff, including:  determine nature of their business; appropriately answer questions; and direct inquiries to proper staff member or other agency.
  • Respond to inquiries in a courteous manner and provide information to judges, multi-jurisdictional law enforcement agencies, and court personnel, as wen as defense attorneys, victims, witnesses, and general public if entitled and in accordance with laws and office procedure. Requires understanding of office and legal procedures.
  • Must maintain confidentiality in all communications.
  • Case file management.
  • Must use office database software program to determine proper filing of correspondence and legal documents.
  • Updating status of case files with office database. Requires understanding and use of computer software program and attention to details.
  • Process legal documents.
  • Collect and distribute legal documents, reports, and correspondence to various departments, law enforcement agencies, and defense attorneys.
  • Prepare form letters to obtain necessary reports, criminal history records, and other documentation from multi- jurisdictional law enforcement agencies and court personnel, as well as other prosecutors and state agencies.
  • Perform court preparation by preparing and distributing weekly calendar to staff, inducting timely reminders of upcoming court appearances, deadlines, and appointments.
  • Organize case files on court calendars.
  • Assist attorneys and support staff in preparation and delivery of discovery materials for defense attorneys.
  • Process outgoing mail daily.
  • File documents in appropriate manner.
  • Must have knowledge of formatting various legal documents and use of computer word processing software, as well as automated database software applications.
  • Operate standard office equipment including copy machine, fax machine, and business computer, using appropriate program applications for assigned tasks.
  • Assist other office personnel as needed.

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