ADMINISTRATIVE ASSISTANT | Animal Shelter

Performs administrative and office support activities for Animal Shelter and support staff personnel.

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Minimum Qualifications

A. Education and Experience:

Must possess high school diploma or equivalency diploma. Six months experience in maintenance preferred.
       - A comparable amount of training, education, or experience may be substituted for the minimum qualifications.

 B. Certifications:        
Valid driver’s license required. C. Knowledge, Abilities, and Skills:

Good interpersonal skills, good physical condition, and ability and willingness to perform manual tasks required; customers service skills a must; available to work flexible scheduling if required. ability to work independently with little supervision.

Administrative Duties

Create and maintain filing system for Administrative Office

Data entry, including donor and volunteer databases

Managing voicemail and relay messages to appropriate staff

Extensive software skills (MS Office), as well as internet research abilities

Strong communication skills, both oral and written

Perform weekly supply shopping and other errands using company vehicle

Prepare reports and field phone calls, as needed

Ensures operation of equipment by completing preventive maintenance requirements; Calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.

People Care

Provide professional service to customers, visitors and volunteers while promoting and educating the public on the organization’s mission, services, programs and activities. Direct visitors and customers to the appropriate areas of the facility.

Model and encourage the humane treatment of animals.

Accept and acknowledge the receipt of donations and gifts from members of the public and other organizations.

Represent the organization is a positive manner by maintaining a professional appearance and exhibiting a professional attitude.

Facility Care

Ensure that the Administrative Office, workstations and equipment are kept clean, organized, and in working order.

Restock supplies as needed.

Notify Planning Director when purchases of additional supplies are needed.
    Accept responsibility for overall facility care by removing trash and debris throughout the facility as noticed.
    Adhere to organizational guidelines and policies for cleaning, disinfection and disease control.

Safety

Complete the required incident report regarding any safety related accident, injury or occurrence and give to the Planning Director or supervisor.

Physical Requirements and Work Environment

    Work performed in an office setting.  
        
       Exposure to zoonotic diseases.

    Subject to possibility for animal bites and scratches.

    Occasional lifting of up to 50 pounds may be required.

And other duties as required.